Guidelines for Mentoring Programmes

Guidelines for Mentoring Programmes

Guidelines for Mentoring Programmes
Approved Board of Management on 11th December 2021
Notification Notified by Registrar vide notification No. SRHU/Reg/OO/2022-05 dated 3rd January 2022
Next Review 2025-26
  1. Title: These guidelines shall be known as ‘Guidelines for Mentoring Programmes’.
  2. These guidelines shall come into force from the date of approval of the Board of Management.
  3. Purpose of mentoring:

    Mentoring is a matured relationship between the faculty member (mentor) and students (mentees) so that both the mentor and mentees have a strong bond with each other, thereby resulting in development of overall personality of a student along with their academic progress.

  4. Objectives of mentoring:
    1. To prepare the students for life.
    2. To handhold and provide guidance to students for their 360 degree development.
    3. To develop personal rapport with the students so that they are able to reach out to their mentors without hesitation.
    4. To provide guidance and motivation for capacity building & skill development beyond academics.
    5. To identify latent potential of the students and provide opportunities to hone them.
    6. To ensure overall well-being of the student by addressing emotional, personal, social, academic pressures.
    7. To assist students in adapting to campus life, especially first-year students.
    8. To understand and address challenges faced by students.
  5. Mentor, their role & responsibilities:
    1. Head of each academic unit shall appoint mentors from amongst the faculty members every academic year.
    2. Mentors must possess essential qualities such as communication skills, listening, empathy, humility and ethics.
    3. Each faculty member appointed as a mentor shall mentor a group of students as per the mentor–mentee ratio.
    4. The mentor–mentee ratio will generally not exceed 1:20.
    5. Preferably, a student shall have the same mentor throughout the duration of the programme.
    6. Mentoring will begin from the date of the student’s enrolment till he passes out.
    7. After allotment of mentees, mentors will fill the prescribed form to understand each mentee.
    8. Mentors are expected to build healthy rapport with mentees.
    9. Mentors will meet mentees periodically to address their issues and monitor progression related to academics, attendance, co-curricular & extra-curricular activities, punctuality and well-being.
    10. Meetings shall begin after two weeks of commencement of the academic session and continue till preparatory examinations. Mentors must conduct sessions once a month, with additional meetings as required.
    11. Mentors shall sensitize mentees about code of conduct and programme rules & regulations.
    12. Mentors shall motivate mentees to participate in activities beyond academics.
    13. Mentors shall assist mentees in identifying and defining objectives and may seek intervention of HOD/Principal when required.
    14. Mentors shall motivate and assist mentees to take responsibility for their own learning & development.
    15. Mentors shall collect attendance & academic performance reports from the Head of academic unit every mid-semester/year/prof.
    16. Mentors shall record details of each session in the Mentoring Logbook in the prescribed format and maintain documents for each mentee. At term end, a detailed report shall be submitted to the Head.
    17. Do(s) & Don’t(s):
      1. Do(s)
        • Be a role model.
        • Be clear about expectations.
        • Maintain professional relationship and etiquettes.
        • Treat mentees with dignity.
        • Make only positive or neutral comments about mentees.
        • Discuss behaviour concerns respectfully.
        • Maintain extreme confidentiality.
        • Give constructive feedback.
      2. Don’t(s)
        • Do not pass judgement or criticize behaviour.
        • Do not discuss other faculty with mentees.
        • Do not assume mentees will follow all advice.
        • Do not talk negatively about mentees.
        • Do not intrude into personal life.
        • Do not have personal/extended relationship with mentee.
    18. Mentors may interact with parents in exceptional cases solely for the well-being of the mentee. Care must be taken to avoid disturbing family dynamics.
  6. Duties & Responsibilities of Mentee:
    1. To provide personal information in prescribed form.
    2. Meet mentor regularly.
    3. Take active responsibility in mentoring relationship.
    4. Repose confidence in mentor and seek assistance when required.
    5. Be considerate of mentor’s time.
    6. Be receptive to advice while being responsible for own decisions.
  7. Heads of academic units will appoint a Coordinator from senior faculty members to oversee the Mentoring Programme.
  8. In case of differences between mentor and mentee, the Head shall review and change mentor if required.
  9. The mentee may directly approach the Head of academic unit for grievances related to mentoring. The Head must address it immediately.
  10. The University reserves the right to interpret, alter, amend, modify or withdraw any of these guidelines without notice.
  11. In case of dispute, decision of the designated competent authority of the University shall be final and binding.
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International Endowed Chair Professor

Prof Rakesh Kumar

Prof Rakesh Kumar is the Founder and President of the Breast Cancer in Young Women Foundation (USA), dedicated to vaddressing the distinct issues affecting young women with breast cancer. He also serves as the International Endowed Chair Professor at the Cancer Research Institute of the Himalayan Institute of Medical Sciences. Additionally, he holds adjunct professorships at Rutgers New Jersey Medical School and Virginia Commonwealth University.

Dr Kumar earned his Ph.D. from the All India Institute of Medical Sciences in 1984 and began his research career at Memorial Sloan Kettering Cancer Center in January 1986. From 1988 to 2017, he held various academic and leadership positions —including faculty member, tenured professor, distinguished professor, endowed chair, department chair, and research leader—at esteemed institutions such as Memorial Sloan Kettering Cancer Center in New York and the University of Texas MD Anderson Cancer Center in Houston. From 2017 to 2022, he served as the National Chair for Cancer Research for the Government of India and as a distinguished professor, continuing his innovative work in breast cancer research.

With nearly 40 years of research and professional experience, Dr. Kumar has made conceptual contributions to the field of cancer research (h-index 108, citations >50,000). He has authored over 325 peer-reviewed publications, edited or co-edited nine books, and delivered 290 invited lectures worldwide. His work has been featured on the covers of 18 major cancer journals and has been highlighted in institutional research reports of the MD Anderson Cancer Center.

A passionate educator and mentor, Dr. Kumar has guided 67 trainees throughout his career. He serves on the editorial boards of multiple leading cancer journals and has served on the editorial boards of 21 top cancer journals. His global reputation is further demonstrated by his participation in about 100 peer-review panels for cancer research funding in the US and internationally over the past 28 years.

Dr. Kumar's innovative research has earned him numerous prestigious honors, including the Hinkle Society Faculty Award at Penn State University (1994), the Dalla/Fort Worth Living Legend Faculty Achievement Award in Basic Sciences (2004), the Ranbaxy Research Award (2006), and the Lifetime Achievement Award from the American Association of Indian Scientists in Cancer Research (2013), among others. Dr. Kumar's pioneering research continues to have a profound influence on the fields of oncology and breast cancer, opening up new opportunities for biomedical scientists and trainees worldwide.