Policy for Ethical Employment and Responsible Outsourcing
November 6, 2025 2025-11-06 3:52Policy for Ethical Employment and Responsible Outsourcing
Policy for Ethical Employment and Responsible Outsourcing
| Approved | Board of Management on 12th January 2019 |
| Notification | Notified by Registrar vide notification No. SRHU/Reg/OO/2019-04 (i) dated 15th January 2019 |
| Reviewed / Revised | Board of Management on 29th March 2022 |
| Notification | Notified by Registrar vide notification No. SRHU/Reg/OO/2022-58 (i) dated 5th April 2022 |
| Next Review | 2025–26 |
- Short Title & Commencement
- This Policy shall be called the “Policy for Ethical Employment and Responsible Outsourcing” of Swami Rama Himalayan University.
- This Policy shall be deemed to have come into force from the date of approval of the Board of Management of the University.
- Purpose
- To ensure that all employment practices and outsourced operations are ethical, non-discriminatory, and free from modern slavery or forced labour, while promoting equal rights, workplace fairness, and human dignity.
- Scope
- All employees (full-time, part-time, contract, probationary, and interns)
- Recruitment, promotion, training, and compensation practices
- All outsourcing partners, vendors, contractors, and suppliers
- Goals
- Promote equal opportunity and non-discrimination in all employment practices.
- Prevent modern slavery, forced labour, and human trafficking within the organization and its supply chains.
- Ensure outsourcing partners adhere to ethical labour standards equivalent to the organization’s policies.
- Promote a diverse, inclusive, and respectful workplace culture.
- Comply with all relevant national laws, international conventions, and SDG commitments.
- Implementation Measures
- Non-Discrimination
- No employee or job applicant shall be discriminated against based on:
- Gender, sexual orientation, or gender identity
- Race, caste, ethnicity, religion, or national origin
- Age, disability, marital status, or health condition
- Political or social affiliation
- All employment decisions (hiring, promotion, compensation, training, termination) shall be merit-based and free from bias.
- Harassment, bullying, or retaliation is strictly prohibited.
- No employee or job applicant shall be discriminated against based on:
- Modern Slavery and Forced Labour
- The organization prohibits all forms of modern slavery including forced labour, debt bondage, child labour, human trafficking, and coercion.
- All employees have the right to freely choose employment and terminate employment with proper notice without penalty.
- Recruitment and employment must comply with national labour laws and ILO conventions, including voluntary contracts and fair wages.
- Responsible Outsourcing
- The organization requires vendors, contractors, and outsourcing partners to comply with the same labour, non-discrimination, and anti-slavery standards.
- Contracts with external partners shall include explicit clauses on ethical labour standards and the right to audit compliance.
- The organization will regularly assess supply chains for labour violations and require corrective actions where necessary.
- Partnerships may be terminated if suppliers or contractors fail to meet ethical and legal labour standards.
- Non-Discrimination
- Strategic Actions
- Recruitment and Employment
- Conduct transparent, merit-based recruitment practices.
- Provide training on diversity, inclusion, and modern slavery awareness to HR staff and hiring managers.
- Ensure equal pay for work of equal value.
- Implement whistle-blower channels to report forced labour or discrimination anonymously.
- Monitoring and Auditing
- Conduct annual internal audits on workplace equality and supplier compliance.
- Require outsourcing partners to submit reports on labour practices.
- Address violations promptly through corrective measures or contract termination.
- Capacity Building and Awareness
- Educate employees and managers on non-discrimination, ethical employment, and modern slavery risks.
- Train procurement and sourcing teams on responsible supply chain management.
- Communicate expectations clearly to vendors and partners regarding ethical labour practices.
- Recruitment and Employment
- Monitoring and Evaluation
- Placement Cell of the University will maintain employee and vendor compliance records.
- Track diversity, pay equity, and supplier audits annually.
- Conduct risk assessments for modern slavery and discrimination in outsourcing.
- This policy shall be reviewed every three years or earlier if required to accommodate new educational practices, regulatory requirements, or emerging student needs.
- The University reserves the right to interpret, alter, amend, modify, cancel or withdraw any or all provision mentioned herein above in this policy without any notice.
- In case of any dispute, the decision of the Vice Chancellor of the University shall be final and binding.
